logo
Intuitive software products for counties, cities, and utilities
7719 E. State Hwy 76
Kirbyville, MO 66679
Ph: 417-334-1366
Fax: 417-334-1948

TRACX™ Tax Billing and Collections System

TRACX - Tax Billing and Collections System

The TRACX™ Collection and Court Order Processing Software includes the following major features and functions:

Tax Calculation

  • Levy Rate Maintenance and Clerk approval
  • Tax Calculations
    • Real Estate Taxes
    • Personal Property Taxes
    • Miscellaneous Collections (user defined up to 20 categories including Merchant License)
  • Tax Book Printing for Personal and Real Estate
  • Tax Statement Printing for Personal and Real Estate
  • Drainage Benefit calculation and billing

Court Order Processing

  • Real Estate and Personal Property Add-on Entry, tax calculation and reporting
  • Real Estate and Personal Property Abatement Entry, tax re-calculation and reporting
  • Real Estate and Personal Property Add-on and Abatement Reporting for Clerk and Commission approval

Tax Collections

  • Tax Collections for Real Estate and Personal Property by name, account number, parcel number, lender code, or Bar Coded Statement
  • Combined Collections for Real Estate and Personal Property
  • Batch Tax Collections posting by Lender or Escrow Account code and batch processing of payment from on-line Web collection facilities
  • Notes Feature - ability to attach an “Account Note” or a “Transaction Note” to an account or collection transaction for future reference or alert
  • Supports any combination of Check, Cash, and Charge tender and calculates the Change to return to tax payer for counter payments
  • Provides for complete audit trail of payment reversals, refunds, and refund-abatements. This includes provisions for adjusting drawer totals and month-end distribution adjustments

Collector’s Office Reporting

  • Collection detail Reports for Real Estate and Personal Property by Date Range
  • Taxing Entity Abstract Reports for Real Estate and Personal Property by Date Range
  • Complete Cash Drawer Accounting and “End-of-Day” Drawer Closing Reports
  • Consolidated Bank Deposit Report

Monthly Collection Distribution

  • Real Estate and Personal Property Reports showing the net amount of taxes, fees, and interest to be distributed to each individual taxing entity after the calculated fees and commissions have been withheld for the Assessor and Collector
  • Provides a monthly reconciliation report showing total original tax charge, total payments, total Add-ons, and total Abatements. All of these revenue components are then reconciled to the current total delinquents. This report will flag and “out of balance” situation in the system. It can be run for any past cutoff date and any time

Delinquent Taxes

  • Real Estate and Personal Property reporting of the Delinquent Tax Book
  • Provides for producing the delinquent report with any past “Cut-Off” date or “Period Ending” date with all appropriate totals by taxing entity
  • Printing of Delinquent Tax Notices showing all delinquent year taxes with fees and interest figures through a user provided end date
  • Tax-Sale report listing all Parcels to be advertised as “Tax-Sale Properties”. Also, the creation of a “document-type” file to be sent to the local newspaper for publication of properties to be included in the annual tax sale

Department of Revenue Reporting

  • The delivered system shall provide for the creation of a file to be transmitted to the Missouri Department of Revenue, per their requested format, for all Paid Personal Property records along with all vehicle detail to be accessed by local license offices to verify that an account is paid

Export and Import in support of On-Line Payments facility

  • Program provides for the scheduled creation of an export file to be transmitted to an on-line payment web site
  • Provides for the import of on-line collections and the posting of these collections to the collectors collection database for both Real Estate and Personal Property
  • Provides all necessary editing and reporting of on-line collections as they are posted for balancing back to the daily Credit Card deposits report provided by the web processing facility

Collection Status Inquiries - Personal Property

  • Inquiry by Name or Account Number to display full screen information on the desired account. Payment Status, current amount due including all fees and interest, complete list of assessed property detail and past years delinquent amounts if applicable are displayed. If account is paid – displays the detail of the transaction. Provides printing of a Duplicate Tax Statement, Duplicate Tax Receipt if paid. Screen display and prints of receipt, duplicate or statement show complete vehicle and property description

Collection Status Inquiry – Real Estate

  • Inquiry by Name, Account Number, Parcel Number or Property Address to show full screen detail of Parcel, payment status, current amount due or payment details if paid. Shows all detail of any Court Orders associated with the parcel. If account is paid – displays the detail of the transaction. Provides printing of a Duplicate Tax Statement, Duplicate Tax Receipt if paid

Real Estate Payment History by Parcel

  • Inquiry by Name, Account Number, Parcel Number or Property Address to show full screen detail of Assessment, Court Order and Payment history for up to the past five years. Designed for easy use by Real Estate and Title Work people at a public access workstation.